Bookkeeping Tips

In any business it’s important you know what’s going on with your hard-earned money.

In QuickBooks you can ensure your accounts always reconcile.

For example; when you receive a statement or a payment remittance, ensure it reconciles with your QuickBooks.

This covers all statements, including those for credit cards, loans and bank accounts.

It is important that the actual bank balance matches to the reconciled balance in QuickBooks, this is a common issue that we do come across when completing the year end accounts.

Are you are interested in having a bookkeeping review with our practice bookkeeper and software specialist Anna Rowson-Smith?

What is involved in a bookkeeping review?

• Bank reconciliations check
• Category posting checks
• VAT code checks
• Duplicate transaction checks

If you are interested in a Bookkeeping review please contact Anna on annarowson-smith@ellis-uk.com  

Fees will apply.

Practice bookkeeper and software specialist Anna Rowson-Smith, will be sharing her bookkeeping tips in every edition of our newsletter.

This month… FreeAgent… let Ruby help you!

FreeAgent has a new helper, meet Ruby the Robot.

If you need to troubleshoot or ask any questions whilst using FreeAgent click on the blue help button (bottom right hand corner) and Ruby will pop up.

Ruby will help answer any questions and if outside her remit she’ll put you in touch with a member of the FreeAgent team.

Are you are interested in having a bookkeeping review with our practice bookkeeper and software specialist Anna Rowson-Smith?

What is involved in a bookkeeping review?

• Bank reconciliations check
• Category posting checks
• VAT code checks
• Duplicate transaction checks

If you are interested in a Bookkeeping review please contact Anna on annarowson-smith@ellis-uk.com  

Fees will apply.

Perform quick actions with ‘+’ button

On the top right hand you’ll see a small plus icon (+).

Click the icon to quickly access several different functions including creating a purchase order, invoice, or contact.

Are you are interested in having a bookkeeping review with our practice bookkeeper and software specialist Anna Rowson-Smith?

What is involved in a bookkeeping review?

• Bank reconciliations check
• Category posting checks
• VAT code checks
• Duplicate transaction checks

If you are interested in a Bookkeeping review please contact Anna on annarowson-smith@ellis-uk.com  

Fees will apply.

Practice bookkeeper and software specialist Anna Rowson-Smith shares her bookkeeping tips... 

This month… Quickbooks handy hint

You can open more than one Tab when using Quickbooks online

For a quick link, right click on any link in QuickBooks and click open link in new tab.

I find this useful if you are checking transactions when entering or wanting to check the account code for posting transactions.

Are you are interested in having a bookkeeping review with our practice bookkeeper and software specialist Anna Rowson-Smith?

What is involved in a bookkeeping review?

• Bank reconciliations check
• Category posting checks
• VAT code checks
• Duplicate transaction checks

If you are interested in a Bookkeeping review please contact Anna on annarowson-smith@ellis-uk.com  

Fees will apply.

Practice bookkeeper and software specialist Anna Rowson-Smith, shares her bookkeeping tips... 

This month… Xero multi-factor authentication (MFA).

Cyber-attacks have increased dramatically since the start of the pandemic.

The results of a cyber-attack can be devastating, in order to protect its users even further Xero will be introducing a mandatory multi-factor authentication (MFA).

This added security will be brought in from early April (2021), with users invited to opt into MFA and use an authentication app, such as Xero Verify.

Xero Verify will send out push notifications to ensure it is the user trying to log in, therefore preventing anyone else trying to access your account.

Xero will contact all users in early April.

Are you are interested in having a bookkeeping review with our practice bookkeeper and software specialist Anna Rowson-Smith?

What is involved in a bookkeeping review?

• Bank reconciliations check
• Category posting checks
• VAT code checks
• Duplicate transaction checks

If you are interested in a Bookkeeping review please contact Anna on annarowson-smith@ellis-uk.com  

Fees will apply.

Practice bookkeeper and software specialist Anna Rowson-Smith shares her bookkeeping tips... 

This month…Store your business files right inside FreeAgent

You probably have files and documents that you like to have to hand while you’re working on your business accounts, so why not bring them straight into FreeAgent?

Simply upload your docs to the 'Files' area of your account using the storing company files feature or email the documents directly to your FreeAgent account!

To find this click on the company name on the top right hand side /files.

Compose a new email in the email account that you use to log into FreeAgent, attach the files and then send the email to files@[yoursubdomain].freeagent.com.

(Here’s how to find your subdomain if you’re not sure.)

Once the email has been received, the files will automatically be uploaded to the Files area of your FreeAgent account.

Are you are interested in having a bookkeeping review with our practice bookkeeper and software specialist Anna Rowson-Smith?

What is involved in a bookkeeping review?

• Bank reconciliations check
• Category posting checks
• VAT code checks
• Duplicate transaction checks

If you are interested in a Bookkeeping review please contact Anna on annarowson-smith@ellis-uk.com  

Fees will apply.